Collaboration

Draft, review, and sign off — all in one place

Stop emailing screenshots and chasing “looks good?” in Slack. Posts move through draft, review, and approval inside Kadenzo, with roles, inline comments, and a clear sign-off — so nothing publishes until the right person says yes.

Set up your approval flowSee how it works
Approvals inbox
A
Alice (Reviewer)

Posts waiting on you

3 total · sorted by urgency

Q2 launch announcement

New product line launching Monday. Tagging legal for the comp claim wording.

Acmein 2h
Awaiting review

Webinar reminder · Tuesday 2pm

Last chance to register for the Tuesday session. CTA goes to the lp.

BetaMon 9am
Approved

Your decision · Q2 launch announcement

Approving lets it publish at the scheduled time — no email thread needed.

Approve & schedule
Reject

How it works

Four steps from idea to live — and the last one runs without you.

Step 1

A drafter writes the post

Whoever owns the content composes the post and attaches the media, then sends it for review with one click. It lands in the right person's queue instead of a Slack DM that scrolls away.

Draft ready
Caption written
Media attached
Sent for review
Step 2

Reviewers comment in context

The approver opens the post exactly as it'll publish and leaves notes pinned to it — not in a forwarded thread. “Tighten the hook, swap the second image” sits right on the work, so nothing gets lost in translation.

In review
✎Tighten the opening line
♢Swap the second image
→Sent back for edits
Step 3

The drafter revises and resubmits

Edits happen on the same post, and it goes back up for review in a click. The comment history stays attached, so the approver can see exactly what changed instead of re-reading everything.

Revision 2
Hook reworked
Image replaced
Awaiting sign-off
Step 4

Approval unlocks publishing

Once an approver signs off, the post is cleared to go out at its scheduled time. Until then it simply won't publish — the sign-off is the gate, not a polite hope that someone checked.

Approved · scheduled
Tue 9:00 AM
Approved by Mara
Wed 12:00 PM
Approved by Mara
Fri 3:00 PM
Awaiting sign-off

What you get

A real approval gate

Posts marked for review can't publish until someone signs off. The sign-off is enforced by the tool, not left to a verbal “yeah, ship it” nobody can find later.

Roles and permissions

Decide who can draft, who can approve, and who can publish. A junior can write all day without anything reaching a client feed before the right person clears it.

Comments on the actual post

Feedback lives pinned to the post it's about — not buried in an email thread or a Slack channel. The note and the work are never more than a glance apart.

Review the real preview

Approvers see the post the way it'll publish on each network, so sign-off is on the finished thing — not a pasted blob of text in a chat window.

One queue per reviewer

Everything waiting on a person sits in their review queue. No more wondering which DM, which doc, or which thread the latest draft is hiding in.

A trail of who changed what

Every revision and approval is recorded on the post, so you can see what was edited and who cleared it — useful when a client asks “who approved this?”

Approval over email and Slack is where posts go to rot

The default approval workflow is a mess of screenshots. The drafter pastes the caption into Slack, attaches a JPEG of how it might look, and writes “good to go?” An hour later someone replies “can we change the second line,” the drafter edits somewhere else, pastes a fresh screenshot, and the thread forks. Multiply that by a dozen posts a week across a few clients and you've built a part-time job out of chasing approvals.

The problems compound. Feedback is detached from the work, so “the second one” is ambiguous. Versions drift — the screenshot says one thing, the actual draft says another. And there's no gate: “looks good” in a chat doesn't stop a half-approved post from going live, and it's impossible to prove later who actually signed off.

Kadenzo collapses that whole loop into one place. The draft, the preview, the comments, and the sign-off all live on the same post. Review happens on the thing that will publish, feedback sticks to it, and nothing goes out until an approver clears it.

“Looks good” in a Slack thread is not an approval. It's a screenshot you can't find next week.

Kadenzo vs Email & Slack approvals

Kadenzo
Email & Slack approvals
Comments pinned to the post
Lost in threads
Enforced sign-off before publishing
Reviewer sees the real preview
Screenshots
Roles for draft / approve / publish
One queue of what's waiting on you
Revision & approval history
Edits stay on one version
Versions drift

Who it's for

Run client sign-off without the chase

Send a week of drafts for client review and let approvals come back in one queue, each comment pinned to the post — instead of a dozen forwarded emails and “per my last message.”

Agencies

Let juniors draft safely

Give newer team members and freelancers a drafter role so they can produce volume, while a senior holds the approval key — nothing reaches a real feed unvetted.

In-house teams

Keep stakeholders in the loop, not in the way

Route posts past the people who need to bless a campaign, with one clear place to comment and approve — so reviews speed launches up instead of stalling them.

Marketers

Frequently asked

How does the approval gate actually work?

A post sent for review can't publish until an approver signs off on it. If its scheduled time arrives before approval, it waits rather than going out. The sign-off is enforced by the tool, so a half-reviewed post can't slip into a feed.

Can I control who's allowed to publish?

Yes. Roles let you decide who can draft, who can approve, and who can publish. A common setup is letting everyone draft, a couple of seniors approve, and only approved posts go live — so unvetted content never reaches a client's audience.

Where do reviewers leave feedback?

Directly on the post, pinned to the work itself, so notes stay attached to what they're about. The drafter sees the comments in context, makes the edits on the same post, and resubmits — no forwarded threads or detached screenshots.

Do approvers see what the post will really look like?

Yes — reviewers see the post as it'll publish on each network, not a pasted block of text. That means sign-off happens on the finished thing, including the media and per-network versions, so there are no surprises after it goes out.

Is there a record of who approved what?

Every post keeps its revision history and the name on the sign-off. When a client or manager asks who cleared a post or what changed between drafts, the answer lives on the post instead of scattered across inboxes and chat logs.

Can clients approve without full access to my account?

The workflow is built around roles, so reviewers see and approve their posts without touching the rest of your setup. You give people exactly the access their job needs and nothing more, which keeps client and stakeholder review tidy and safe.

Works well with

Client ProfilesGive every client their own walled-off space to review and approve.Content CalendarSee what's approved, in review, or waiting on a sign-off at a glance.Multi-Platform PublishingApproved posts publish themselves on time, everywhere.

Approvals without the back-and-forth.

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